Careers

We are seeking a highly organised and detail-oriented Finance & Administration professional to join our team. The successful candidate will play a pivotal role in supporting the financial and administrative operations of the business, ensuring accuracy, compliance, and efficiency across a range of processes while contributing to the smooth day-to-day running of the organisation. 

The Finance & Administration role is responsible for ensuring the efficient management of financial processes and administrative functions across the business. This includes maintaining accurate financial records, supporting reporting and compliance requirements, and providing administrative support to enable smooth day-to-day operations. The role plays a key part in supporting business performance through strong financial control, organisation, and attention to detail.

Key Responsibilities

• Prepare accurate monthly, quarterly, and annual financial reports for stakeholders, including profit and loss statements, balance sheets, and management reports.
• Ensure the integrity and accuracy of financial data across accounting systems.
• Maintain the general ledger, including journal entries and balance sheet reconciliations.
• Perform bank reconciliations and ensure timely resolution of discrepancies.
• Support BAS, GST, and annual taxation compliance reporting requirements.
• Ensure compliance with relevant accounting standards, regulations, and internal policies.
• Prepare and present cashflow reports and forecasts to support decision making.
• Provide regular sales and financial analysis to identify trends and performance insights.
• Manage day-to-day financial operations, including recording invoices, receipts, and expenses accurately.
• Process payroll accurately and on time
• Maintain accurate and up-to-date records in HubSpot
• Monitor stock levels and coordinate ordering to meet forecast demand
• Maintain and manage accounting systems, ensuring accuracy and reliability.
• Identify errors and inefficiencies in financial and operational processes and implement improvements
• Raise purchase orders for suppliers in an accurate and timely manner, ensuring all procurement activity is properly documented and approved in line with company procedures.
• Generate and issue picking slips to third-party logistics (3PL) providers to facilitate the accurate and timely fulfilment of customer deliveries, maintaining clear communication to minimise errors and delays.
• Prepare and issue customer invoices accurately and in a timely manner, ensuring all billing reflects agreed terms and is supported by appropriate documentation.
• Process and manage incoming supplier invoices, ensuring timely payment in accordance with agreed terms and maintaining accurate records within the accounting system.
• Oversee general administrative duties to support smooth day-to-day business operations, including maintaining organised records, coordinating with internal teams and external partners, and assisting with ad hoc tasks as required.

Key Skills & Requirements

• Tertiary qualification in finance/accounting with 2+ years of relevant experience
• Strong proficiency in Excel, including formulas, data analysis, and reporting.
• Ability to work autonomously and take complete ownership of the Finance & Administration function
• Solid understanding of accounting principles and financial reporting.
• Strong analytical skills with the ability to interpret data and identify trends and variances.
• High level of attention to detail and accuracy.
• Ability to work independently, manage priorities, and take ownership of tasks.
• High level of integrity, accountability, and professionalism.
• Strong organisational and time management skills.
• Initiative and problem-solving ability, with a focus on continuous improvement.
• Adaptability in an evolving environment.